The AEC may provide Commonwealth Electoral Roll information (Elector Information) for medical research or conducting a health screening program. This is permitted under item 2 of the table in subsection 90B(4) of the Commonwealth Electoral Act 1918 (the Electoral Act). Nevertheless, the AEC’s first obligation is to the elector and the provision of Elector Information remains at the discretion of the Commission.
The use of Elector Information for medical research or conducting a health screening program is governed by regulation 11 of the Electoral and Referendum Regulation 2016 (the Regulation).
Applications for Elector Information are assessed against AEC internal guidelines and requirements within regulation 11 of the Regulation. Of particular concern to the AEC when assessing an application is whether:
A person or organisation requesting Elector Information for medical research must demonstrate that the project adheres to the National Health and Medical Research Council Guidelines under section 95 of the Privacy Act 1988.
To qualify as medical research, the project must:
Medical research may include epidemiological research.
A person or organisation requesting Elector Information to conduct a health screening program must demonstrate that the program:
It must also satisfy the definition of a health screening program:
The provision of Elector Information is at the discretion of the Commission. Any release of Elector Information will be governed by a Safeguard Agreement entered into by the applicant with the AEC for the protection of elector personal information. The Safeguard Agreement sets out the terms and conditions of storage, use, access and destruction of Elector Information that the Commission takes into account when deciding on exercising that discretion. The Safeguard Agreement does not create any right or entitlement to receive Elector Information. It is recommended that you review and consider the requirements and conditions for receiving and handling Elector Information as outlined in the Safeguard Agreement and associated documents and ensure that you are able to comply with the conditions prior to submitting an application.
The AEC may provide the following Elector Information about electors to medical researchers or health screening programs:
Date of birth cannot be provided. Address information also cannot be provided for silent electors and is not available for itinerant and eligible overseas electors. Elector Information for research purposes may only be provided as a random sample from all federal divisions within a specific state(s) and/or territory(s) or specific federal divisions. Requests for extracts on other boundaries may not be approved or may incur additional costs.
Complete the application form for:
Ensure your responses are tailored towards requesting Elector Information from the AEC. Ensure that filenames of attachments are easily identifiable and reflective of their content. Submit your application here.
The AEC will endeavour to assess applications within eight weeks. However, the AEC's core business will take priority and delays can be expected around the federal election period.
On approval of an application, applicants are required to pay the processing costs associated with extracting Elector Information of $2,293.85 (incl. GST) per extract. Additional costs may be incurred if additional work is required to extract or prepare the data or if additional extracts are required.
Elector Information will be supplied:
Contact the AEC for further information about accessing Elector Information.