Privacy Impact Assessments

Updated: 1 August 2023

The AEC conducts privacy impact assessments (‘PIA’) on all high privacy risk projects. A project may be a high privacy risk if the AEC reasonably considers that the project involves any new or changed ways of handling personal information that are likely to have a significant impact on the privacy of individuals.

The AEC maintains a register of PIAs below. To obtain more information or a summary copy of a PIA, please contact us via the online privacy enquiry form.

Privacy Impact Assessment Summary Register (effective from 1 July 2018)

Project Date PIA Summary
Indigo Program May 2023 An assessment of the privacy compliance and management issues associated with the work being undertaken to transform the way the AEC delivers election services to citizens. As part of the changes, the AEC has conducted two PIAs covering the work packages involved in the transformation.
Telephone voting for COVID-affected voters May 2022

An assessment of the privacy compliance and management issues of the expansion of the AEC’s telephone voting service to include voting for electors in mandatory isolation or quarantine due to COVID-19, during the 2022 federal election.
AEC Incident Dashboard PIA February 2022

An assessment of the privacy compliance and management issues of using an Incident Dashboard system for the AEC Command Centre during Elections.
BRIDGE website redevelopment project 24 November 2021 An assessment of the privacy compliance and management issues associated with the implementation of the BRIDGE website and portal that support the global delivery of professional development programs and workshops that assist with electoral processes.
Electrionic Certified Lists – In-field Updates October 2021

An assessment of the privacy compliance and management issues of transmitting Certified List updates to the Electronic Certified List devices at out‑posted centres after the close of rolls.
AEC Financial Management Information Systems Refresh – Project – Technology One and Expense8 August 2020 An assessment of the privacy compliance and management issues associated with the implementation of the Australian Government’s Shared Services Financial Management Information System (FMIS) based on the Technology One, OneGov solution by the AEC.
AEC Complaints, Enquiries and Feedback (CEF) Management 21 November 2019 An assessment of the privacy compliance and management issues associated with the AEC’s update of its Complaints, Enquiries and Feedback (CEF) procedures as part of the CEF project and AEC’s compliance with the Complaint Management Framework.
Electoral Legislation Amendment (Modernisation and Other Measures) Act 2019 – section 44 mandatory qualification checklist 17 October 2019 An assessment of the privacy compliance and management issues arising from the implementation and operation of the Electoral and Legislation Amendment (Modernisation and Other Measures) Act 2019 – specifically the introduction of a compulsory requirement for individuals nominating as candidates for election to Parliament to answer every mandatory question of the qualification checklist.
AEC Self Service Platform: Releases 1-3 4 October 2019 An assessment of the privacy compliance and management issues associated with the development and implementation of releases 1-3 of the AEC Self Service Platform.
AEC Electronic Records Management System 8 May 2019 An assessment of the privacy compliance and management issues associated with the development and implementation of an Electronic Document Records Management System by the AEC.
AEC Federal Election Application 20 December 2018 An assessment of the privacy compliance and management issues associated with the AEC Federal Election Application – a publicly available mobile application for use in Federal election events and referendums.