AEC List of Files: 1 July 2011 – 31 December 2011

Updated: 23 February 2012

Senate Continuing Order (Harradine Order) – Order for Production of Departmental and Agency File Lists

1 July to 31 December 2011
File number File title
2008/01008-03 LEGAL SERVICES - Reviewing - REQUEST FOR TENDER (RFT) FOR SALARY SACRIFICING 2008
2009/02922-02 PUBLICATION - Reviewing - 2009 - CANDIDATE AND SCRUTINEERS HANDBOOK AND NOMINATION PAMPHLET
2009/03093-04 GOVERNMENT RELATIONS - Research - ELECTORAL COUNCIL OF AUSTRALIA - ELECTORAL RESEARCH WORKSHOP DECEMBER 2009
2009/03192-02 COMMUNITY RELATIONS - Celebrations - Australian Electoral Commission (AEC) 25th Anniversary - Colloquium - Administration
2010/00733-04 REDISTRIBUTION - Planning - 2011 South Australia  (SA) Redistribution
2010/00789-03 GOVERNMENT RELATIONS - Legislation - 2010 Legislation Changes - Joint Standing Committee on Electoral Matters ( JSCEM ) Recommendations
2010/01142-02 ROLL MANAGEMENT - Enrolment - Roll Products & Services (RP&S) - Schedule 1 Data - 2010
2011/00019-11 ELECTORAL INFORMATION AND EDUCATION - Enquiries - Responses to General Public from info@ac.gov.au Inbox - 2011
2011/00078-02 LEGAL SERVICES - Advice - Commercial - Indemnity Advice for the Year 2011
2011/00290-04 GOVERNMENT RELATIONS - Representations - Ministerials - Ministerial Correspondence 2011
2011/00291-02 COMMUNITY RELATIONS - Committees - Administration - Disability Advisory Committee - 2011
2011/00718-01 INDUSTRIAL RELATIONS - Agreements - Enterprise Agreement 2011 - 2014 - Ballot & Approval
2011/00727 ELECTORAL INFORMATION AND EDUCATION - Program Delivery - Authentic Elections Project 2011
2011/00729 TECHNOLOGY & TELECOMMUNICATIONS - Application Development - International Foundation for Electoral Systems
2011/00730 TECHNOLOGY & TELECOMMUNICATIONS - Application Development - Virtual Tally Room
2011/00731 TECHNOLOGY & TELECOMMUNICATIONS - Application Development - Electronic Certified List (ECL)
2011/00732 ROLL MANAGEMENT - Enrolment - Imaging of Enrolment Applications - 01 July 2011 to 30 June 2012
2011/00735 STRATEGIC MANAGEMENT - Implementation - Product Descriptions
2011/00737-01 GOVERNMENT RELATIONS - Advice - Coordination of Question Time Briefs - Spring Sittings 2011
2011/00738 FUNDING AND DISCLOSURE - Compliance Audit - Associated Entities - Liberal Building Foundation
2011/00739 FUNDING AND DISCLOSURE - Compliance Audit - Political Parties - Liberal Party of Australia - Tasmania
2011/00745-01 PUBLICATION - Reviewing - General Enrolment Manual (GEM) Review 2011
2011/00747 TECHNOLOGY & TELECOMMUNICATIONS - Application Development - Funding & Disclosure - IT Development 2011 / 2012
2011/00748 GOVERNMENT RELATIONS - Committees - Government Response to House of Representatives Standing  Committee on Legal and Constitutional Affairs (HRSCLCA) Report on the Machinery of Referendums
2011/00753-01 ROLL MANAGEMENT - Procedures - Generic Direct Enrolment Project
2011/00762-01 GOVERNMENT RELATIONS - Committees - Referendum Coordination Taskforce
2011/00766 GOVERNMENT RELATIONS - Legislation - 2010 Legislative Changes - Joint Standing Committee on Electoral Matters (JSCEM) Recommendations - Proof of Identity (POI) & Nominations
2011/00769 FUNDING AND DISCLOSURE - Reporting - Funding and Disclosure Reports - FAD Post Election Report 2010
2011/00783 ROLL MANAGEMENT - Reviewing - Review of Policies and Procedures Relating of Overseas Electors - Overseas Electors
2011/00785 INFORMATION MANAGEMENT - Reporting - Screenrights Copyright Survey 2011 / 2012 - Australian Electoral Commission (AEC) Participation
2011/00786 ROLL MANAGEMENT - Enrolment - Enrol as a Norfolk Island Elector Form - Redesign 2011
2011/00788 ROLL MANAGEMENT - Enrolment - Enrol as a Prisoner Form - Redesign 2011
2011/00789 ROLL MANAGEMENT - Enrolment - Enrol as a Person Unable to Sign Form - Redesign 2011
2011/00790 ROLL MANAGEMENT - Enrolment - Enrol as a Person With No Fixed Address Form - Redesign 2011
2011/00791 ROLL MANAGEMENT - Enrolment - Enrol as a General Postal Voter Form - Redesign 2011
2011/00792 ROLL MANAGEMENT - Enrolment - Enrol From Outside Australia Form - Redesign 2011
2011/00793 ROLL MANAGEMENT - Enrolment - Enrol as Spouse or Child of Overseas Elector Form - Redesign 2011
2011/00794 ROLL MANAGEMENT - Enrolment - Registration as an Overseas Elector Form - Redesign 2011
2011/00795 ROLL MANAGEMENT - Enrolment - Registration as an Antarctic Elector Form - Redesign 2011
2011/00796 ROLL MANAGEMENT - Enrolment - Enrol as a Silent Elector Form - Redesign 2011
2011/00812 LEGAL SERVICES - Advice - Commercial - Agreement to Use Queensland Courts as Polling Places 2010 - 2014
2011/00815-01 PUBLICATION - Reviewing - 2011 - Candidate and Scrutineers Handbook
2011/00819 ELECTIONS, BALLOTS AND REFERENDUMS - Policy - Overseas Voting Procedures and Policy
2011/00821 GOVERNMENT RELATIONS - Inquiries - 2010 Joint Standing Committee on Electoral Matters (JSCEM) Report
2011/00822 ROLL MANAGEMENT - Implementation - Implementation of NSW and VIC Smart Roll Mailing - Initial August Ad Hoc Mailing and Details about Process of Ongoing Monthly Mailing
2011/00823 ELECTIONS, BALLOTS AND REFERENDUMS - Advice - Legal Advice
2011/00827 TECHNOLOGY & TELECOMMUNICATIONS - Application Development - Funding and Disclosure - Incorporation of OPVA Requirements
2011/00828 REDISTRIBUTION - Advice - Information Papers
2011/00834-01 STRATEGIC MANAGEMENT - Planning - Requirements Gathering - Electronic Certified List (ECL) Project
2011/00836 ROLL MANAGEMENT - Roll Review - Continuous Roll Update (CRU) - Objections - August Pre - Objection Cycle 2011
2011/00840-01 ROLL MANAGEMENT - Planning - Direct Enrolment and Update Position Paper 2010
2011/00847 STAFF DEVELOPMENT - Training - Risk Management Induction Module
2011/00848 ELECTORAL INFORMATION AND EDUCATION - Agreements - Contracts
2011/00852 LEGAL SERVICES - Advice - Amendment to the Electoral and Referendum Regulations 1940
2011/00859 ELECTIONS, BALLOTS AND REFERENDUMS - Reviewing - Contract Staff - Disabled Access - Revision of Polling Premises Suitability Inspection Checklist
2011/00863 ROLL MANAGEMENT - Roll Review - NT Redistribution Mailing - New NT Mailout Facility - Created Initially for NT Redistribution Mailing
2011/00865 TECHNOLOGY & TELECOMMUNICATIONS - Agreements - Whole of Government Data Centre Relocation - Whole of Government Data Centre Facilities Panel Arrangements
2011/00868 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - Review of Issues Logs
2011/00882 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - Election / Referendum Contact Centre Delivery Arrangements
2011/00883-01 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - Papua New Guinea 2011 / 2012
2011/00884-01 INTERNATIONAL ELECTORAL SERVICES - Conferences - Network of the Election Management Bodies of the Commonwealth - Meeting of Working Group on Vote Counting, Tabulation and Results Processes - Commonwealth Secretariat, hosted by AEC.
2011/00885 PUBLICATION - Reviewing - Online Postal Vote Applications (PVA) Changes to Candidates and Scrutineers Handbooks
2011/00886 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - Nepal
2011/00887 GOVERNMENT RELATIONS - Inquiries - House Standing Committee on Regional Australia - Inquiry into the Use 'Fly-in, Fly-out' Workforce Practices in Regional Australia - 2011
2011/00888-01 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - East Timor 2011 / 2012
2011/00892 GOVERNMENT RELATIONS - Reporting - Check-up 2.0 - Australian Electoral Commission (AEC) Assessment of Records and Information Management Practices, 2011 Submission to the National Archives of Australia (NAA)
2011/00893 ELECTORAL INFORMATION AND EDUCATION - Program Delivery - Authentic Elections in Schools Working Group
2011/00894 ELECTORAL INFORMATION AND EDUCATION - Program Delivery - Authentic Elections in Schools Pilot 2011
2011/00895-02 PUBLICATION - Production - Call Centre Scripts - Revised Text for Online Postal Vote Application
2011/00897 STRATEGIC MANAGEMENT - Risk Management - Election Risk Management Plan 2011
2011/00899 ROLL MANAGEMENT - Implementation - Enrolment Management Information System (EMIS) in SharePoint - System Risk Management and Security Plan and Standard Operating Procedures
2011/00900 GOVERNMENT RELATIONS - Reporting - Senate Supplementary Estimates October 2011- Briefs and Questions on Notice
2011/00901 STRATEGIC MANAGEMENT - Implementation - Benefits Review Plan - Online PVA Project
2011/00902 STRATEGIC MANAGEMENT - Implementation - Project Cost Tracking - Online PVA Project
2011/00908 LEGAL SERVICES - Advice - Legislation - Electoral Amendment (Maintaining Elector Address) Bill 2011
2011/00910 COMMUNITY RELATIONS - Media Relations - Media and Public Relations Campaign for Combined Federal Election and Referendum (2011 - 2013)
2011/00921 ROLL MANAGEMENT - Planning - Direct Update and Enrolment - Policy Development
2011/00922 STRATEGIC MANAGEMENT - Implementation - Projects - High Level Requirements - Electronic Certified List (ECL) Project
2011/00923 ROLL MANAGEMENT - Joint Roll Arrangements - Input for Australian Electoral Commission (AEC) Funding Review 2011
2011/00930 PARTY REGISTRATION - Registration Review - Review of Political Parties during 43rd Parliament
2011/00934 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - 2012 Torres Strait Regional Authority (TSRA) Elections
2011/00937 FUNDING AND DISCLOSURE - Investigations - Returns - 2010 Federal Election Candidates - *** ***
2011/00944 ELECTORAL INFORMATION AND EDUCATION - Program Delivery - Target Groups. Email List Administration for Teachers & Educators
2011/00950 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - Australian Capital Territory (ACT) - Gazettals
2011/00951 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - Tasmania (TAS) - Gazettals
2011/00952 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - South Australia (SA) - Gazettals
2011/00953 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - Western Australia (WA) - Gazettals
2011/00954 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - Queensland (QLD) - Gazettals
2011/00955 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - Victoria (VIC) - Gazettals
2011/00956 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - New South Wales (NSW) - Gazettals
2011/00957 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Election Preparation - Polling Place Changes - Gazette Notices - Signed by Australian Electoral Officer (AEO ) - Northern Territory (NT) - Gazettals
2011/00983 ROLL MANAGEMENT - Planning - Operational Training
2011/00984 ROLL MANAGEMENT - Roll Review - Continuous Roll Update (CRU) - Mailout Activities - SM065 November 2011
2011/00987 ROLL MANAGEMENT - Roll Review - Continuous Roll Update (CRU) - Objections - September Pre - Objections Cycle 2011
2011/00995 COMMUNITY RELATIONS - Grant Funding - Sponsorship Documentation - Sponsorship Towards NTEC Electoral Education Comic Book and Related Material
2011/01020 COMMUNITY RELATIONS - Grant Funding - Team Magic Sponsorship
2011/01022 PARTY REGISTRATION - Registration - The Communists
2011/01023 PARTY REGISTRATION - Registration - Australian Christians
2011/01026 PROCUREMENT - Advice - Commonwealth Procurement Guidelines - Compliance - Paragraph 6.22; Paragraph 6.23
2011/01027 LEGAL SERVICES - Advice - Contract - Various Contractors - Services Provided Outside Australia - BRIDGE Program
2011/01030 COMMUNITY RELATIONS - Policy - Remote Communities Strategy - Engagement with Remote Indigenous Communities
2011/01031 COMMUNITY RELATIONS - Policy - Sponsorship Policy for Community Events in Return for Marketing Opportunities
2011/01032 INDUSTRIAL RELATIONS - Agreements - Enterprise Agreement 2011 - 2014 - Protected Action Ballot
2011/01038 INTERNATIONAL ELECTORAL SERVICES - Visitor Programs - Election Visitor Program (EVP)
2011/01046 ELECTORAL INFORMATION AND EDUCATION - Program Delivery - Indigenous Electoral Participation Program (IEPP) - Monitoring and Evaluation Framework
2011/01049 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - East Timor 2010 / 2011
2011/01051 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - Service Centres - Policy
2011/01057 TECHNOLOGY & TELECOMMUNICATIONS - Reporting - Returns - Liaison with Australian Capital Territory
2011/01058 GOVERNMENT RELATIONS - Agency Liaison - Electoral Commission South Australia
2011/01059 COMMUNITY RELATIONS - Media Relations - Implementation of Media Monitoring Service with Australian Associated Press (AAP)
2011/01061 COMMUNITY RELATIONS - Media Relations - Public Relations Campaign For Federal Referendum (2011 - 2013)
2011/01070 INTERNATIONAL ELECTORAL SERVICES - Visitor Programs - Study Visits to the Australian Electoral Commission by African Continent Electoral Management Bodies 2011 - 2013
2011/01074 ELECTIONS, BALLOTS AND REFERENDUMS - Reviewing - Preparation for 2013 Federal Election - Election Readiness Assurance Review
2011/01075 ELECTIONS, BALLOTS AND REFERENDUMS - Post Election Operations - Non-Voters
2011/01077 PARTY REGISTRATION - Registration - Rise Up Australia Party
2011/01081 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - Bridge - Partner Review
2011/01086 REDISTRIBUTION - Research - Representation of the Territories in the House of Representatives - Background Information
2011/01087 REDISTRIBUTION - Planning - Financial Management 2011 / 2012
2011/01093 LEGAL SERVICES - Advice - Construction and Dismantling of the National Tally Board and Ancillary Structures within the National Tally Room (NTR) for 2013 Federal Election
2011/01094 LEGAL SERVICES - Advice - Review of Licence Agreement for the National Tally Room (NTR)
2011/01095 LEGAL SERVICES - Advice - Review of Draft Contract Compliance - Provision of Records Management and Related Services - RFT 09/020
2011/01096 ROLL MANAGEMENT - Roll Review - Targeted Review - Review of Electors with No Fixed Address 2011 - 2012
2011/01102 ROLL MANAGEMENT - Roll Review - Continuous Roll Update (CRU) - Objections - November Pre Objections Cycle 2011
2011/01114 LEGAL SERVICES - Advice - Request for Quotation and Draft Contract for Manufacture, Printing, Secure Storage and Distribution of Specific Envelopes - Roll Management
2011/01127 GOVERNMENT RELATIONS - Inquiries - Joint Standing Committee on Foreign Affairs, Defence and Trade - Inquiry into Australia's Overseas Representation - 2011
2011/01128 GOVERNMENT RELATIONS - Committees - 2010 Joint Standing Committee on Electoral Matters (JSCEM) Preparation
2011/01137 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Elections Preparation - Elections Finance Monitoring
2011/01138 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2013 Federal Elections Preparation - 2013 Election Planning
2011/01150 ELECTIONS, BALLOTS AND REFERENDUMS - Reporting - Election Call Centre , Email and Fulfilment Service
2011/01152 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - Election Contact Centre - Script and Email Standard Replies Review
2011/01153 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - Election Contact Centre -Policies and Considerations
2011/01156 TECHNOLOGY & TELECOMMUNICATIONS - Application Development - Election Call Centre Application - IT Platform Upgrade - User Acceptance Testing
2011/01157 LEGAL SERVICES - Reviewing - Contract - AEC 2010 / 011 - Provision of Essential Services -***
2011/01164 LEGAL SERVICES - Advice - APSC Capability Development Panel - Work Orders for Services
2011/01168 ELECTORAL INFORMATION AND EDUCATION - Program Delivery - Education Resources for Schools
2011/01171 ELECTIONS, BALLOTS AND REFERENDUMS - Reporting - Statistics - Historical Election Statistics Spreadsheets for 1901 - 2010 House of Representatives (HOR) & Senate Federal Elections
2011/01173 ROLL MANAGEMENT - Reviewing - Sample Audit Fieldwork (SAF)
2011/01190 PUBLICATION - Production - Make Your Vote Count Publication
2011/01191 PUBLICATION - Production - Northern Territory Post Card
2011/01192 PUBLICATION - Production - Ballot Paper Formality Guidelines
2011/01196 INFORMATION MANAGEMENT - Control - Requests to and Returns from National Archives of Australia (NAA)
2011/01197 COMMUNITY RELATIONS - Marketing - Campaigns - Referendum Planning - Yes / No Pamphlet
2011/01198 COMMUNITY RELATIONS - Marketing - Advertising - Development & Production Of Advertising Campaign For The Federal Election - 2012 / 2013
2011/01200 COMMUNITY RELATIONS - Marketing - Campaigns - Referendum Planning - 2011-2012
2011/01202 FUNDING AND DISCLOSURE - Compliance Audit - Political Parties - Stable Population Party Of Australia
2011/01205 LEGAL SERVICES - Inquiries - Requests - Access to Enrolment Information - Histories of Deceased Electors
2011/01206 PUBLICATION - Production - Online Enrolment Form
2011/01207 PUBLICATION - Production - Office Relocation Ad
2011/01208 COMMUNITY RELATIONS - Media Relations - Funding & Disclosure ( FAD ) Annual Returns  - 2012
2011/01210 FUNDING AND DISCLOSURE - Compliance Audit - Political Parties - Building Australia Party
2011/01211 PUBLICATION - Production - Website Voting Icons
2011/01215 INFORMATION MANAGEMENT - Enquiries - Privacy - Complaints - General - 2011 / 2012
2011/01225 INFORMATION MANAGEMENT - Advice - Privacy - Privacy Impact Statement - Federal Direct Enrolment & Update
2011/01227 COMMUNITY RELATIONS - Planning - Enrolment Initiatives For 2012
2011/01228 COMMUNITY RELATIONS - Marketing - Citizenship Ceremonies - Australia Day Communication Advice & Activities
2011/01234 PUBLICATION - Intellectual Property - Copyright and Creative Commons Licensing Information for the AEC Website and IP Declaration Forms for Documents Published
2011/01236 STRATEGIC MANAGEMENT - Planning - Business Continuity Plan 2011
2011/01238 GOVERNMENT RELATIONS - Inquiries - Inquiry into the Electoral and Referendum Amendment (Maintaining Address) Bill 2011
2011/01240 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - Project Planning & Implementation Documents - Project Products
2011/01241 COMMUNITY RELATIONS - Marketing - Homeless Communication Strategy and Initiatives
2011/01242 COMMUNITY RELATIONS - Marketing - Youth Communication Strategy and Initiatives
2011/01243 STRATEGIC MANAGEMENT - Planning - Business Continuity Planning 2009
2011/01244 STRATEGIC MANAGEMENT - Planning - Business Continuity Planning 2010
2011/01245 COMMUNITY RELATIONS - Planning - Introduction of Federal Direct Enrolment and Update - Communication Initiatives
2011/01246 PARTY REGISTRATION - Procedures - Party Registration Guide Updates - 2012
2011/01247 GOVERNMENT RELATIONS - Advice - Ministerial Briefs
2011/01250 PUBLICATION - Production - Indigenous Electoral Participation Program (IEPP) Policy Guide
2011/01251 PUBLICATION - Production - Roll Management Branch (RMB) Checklists
2011/01252 PUBLICATION - Production - Roll Management Branch (RMB) QRG Word Template
2011/01255 COMMUNITY RELATIONS - Media Relations - Media activities for Australia Day 2012
2011/01257 GOVERNMENT RELATIONS - Advice - Hot Issues Briefs
2011/01261 COMMUNITY RELATIONS - Marketing - Australia Post Enrolment Collaboration
2011/01263 COMMUNITY RELATIONS - Marketing - Northern Territory ( NT ) - Enrolment Initiatives
2011/01264 LEGAL SERVICES - Advice - Office of Australian Information Commissioner - Data Matching - Review of the Use of Data Matching in Commonwealth Administration: Guidelines 2011
2011/01267 COMMUNITY RELATIONS - Implementation - Continuous Roll Update (CRU) - Enrolment Communications Team Advice
2011/01268 COMMUNITY RELATIONS - Marketing - National Youth Week 2012
2011/01269 COMMUNITY RELATIONS - Planning - Projects - Development of New Online Enrolment Form - Communications Advice and Recommendations
2011/01270 COMMUNITY RELATIONS - Implementation - Continuous Roll Update ( CRU ) - AEC Website Content & Web Statistics
2011/01271 COMMUNITY RELATIONS - Implementation - Continuous Roll Update ( CRU ) - Letters Research
2011/01272 COMMUNITY RELATIONS - Implementation - Continuous Roll Update ( CRU ) - Youth Letter
2011/01273 COMMUNITY RELATIONS - Implementation - Continuous Roll Update ( CRU ) - Follow Up Letters
2011/01276 PARTY REGISTRATION - Registration - Australian Labor Party (NSW Branch)
2011/01277 LEGAL SERVICES - Advice - Commercial - Indemnity Advice for the Year 2012