AEC List of Files: 1 July - 31 December 2012

Updated: 27 February 2013

Senate Continuing Order (Harradine Order) – Order for Production of Departmental and Agency File Lists

1 July to 31 December 2012
File number File title
2012/00099 GOVERNMENT RELATIONS - Representations - Ministerials - Ministerial Correspondence 2012
2012/00100 STRATEGIC MANAGEMENT - Meetings - National Office Executive - Minutes - 2012
2012/00642 ELECTIONS, BALLOTS AND REFERENDUMS - Research - Informal Ballot Paper Survey - 2012 Simulated Election Exercise
2012/00643 ROLL MANAGEMENT - Implementation - Electoral & Referendum Amendment ( Enrolment & Prisoner Voting ) Bill 2011
2012/00647 STRATEGIC MANAGEMENT - Meetings - Fraud Control Committee (FCC) - Meetings 2012 / 2013
2012/00653 COMMUNITY RELATIONS - Joint Ventures - National Indigenous Youth Parliament ( NIYP ) Evaluation
2012/00655 STRATEGIC MANAGEMENT - Fraud - Incident Reports 2012 / 2013
2012/00659 INFORMATION MANAGEMENT - Advice - Privacy - Twitter Terms & Conditions
2012/00660 LEGAL SERVICES - Advice - Advice on Regional Cardboard Arrangements in Queensland ( QLD )
2012/00661 LEGAL SERVICES - Advice - Advice on Twitter Terms & Conditions
2012/00662 LEGAL SERVICES - Advice - Legal Advice on Australia Post Delivery / Collection Agreement Queensland ( QLD )
2012/00664 ROLL MANAGEMENT - Reporting - Development and Implementation of New AEC Online Enrolment Service - Inclusion of User Survey to Report on Reason for Enrolling
2012/00690 LEGAL SERVICES - Advice - Advice on Audit Conflict of Interest Declaration
2012/00699 COMMUNITY RELATIONS - Joint Ventures - National Indigenous Youth Parliament Applications
2012/00701 GOVERNMENT RELATIONS - Advice - Co-Ordination of Question Time Briefs - Spring (August, September, October, November) Sittings 2012
2012/00702 ELECTORAL INFORMATION AND EDUCATION - Program Delivery - Community Education
2012/00706 GOVERNMENT RELATIONS - Inquiries - Joint Standing Committee on Electoral Matters (JSCEM) - Inquiry into the Electoral and Referendum Amendment (Improving Electoral Procedure) Bill 2012
2012/00708 COMMUNITY RELATIONS - Media Relations - Update of Issues Briefing Notes Documents - 2011 to 2013
2012/00710 COMMUNITY RELATIONS - Media Relations - Media & Public Relations Strategy For Count Me In Enrolment Campaign
2012/00714 LEGAL SERVICES - Advice - Advice on Western Australia (WA) Department of Education Polling Place Licence Agreement
2012/00715 LEGAL SERVICES - Advice - [***] Contract - Option to Extend
2012/00716 ELECTIONS, BALLOTS AND REFERENDUMS - Conferences - 2013 Federal Election - National Office Post Election Conference
2012/00718 COMMUNITY RELATIONS - Customer Service - Prisoner Engagement
2012/00719 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - Communication Products for Election Service Centres
2012/00731 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - 2013 Election Preparation
2012/00744 GOVERNMENT RELATIONS - Reporting - Australian Electoral Commission ( AEC ) Senate Order on Departmental & Agency Contracts Listing - Financial Year 01 July 2011 to 30 June 2012
2012/00747 STRATEGIC MANAGEMENT - Meetings - Business Assurance Committee (BAC) - From January 2012 to June 2013 - General
2012/00749 STRATEGIC MANAGEMENT - Reporting - Audit - Australian National Audit Office (ANAO) - 2012 / 2013
2012/00750 LEGAL SERVICES - Advice - Use of Political Parties' Registered Abbreviations when conducting State-based elections
2012/00767 STRATEGIC MANAGEMENT - Fraud - Fraud Control - General - 2012-2013
2012/00768 FUNDING AND DISCLOSURE - Audit - FAD Policy and Legislative Materials
2012/00771 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - East Timor Electoral Assistance Program 2012 / 2013
2012/00777 LEGAL SERVICES - Advice - Review of Memorandum of Understanding with ACT Electoral Commission
2012/00780 COMMUNITY RELATIONS - Committees - Administration - Disability Advisory Committee ( DAC ) - 2013
2012/00781 LEGAL SERVICES - Agreements - Requests for Advice - Facebook Enrolment Promotion
2012/00782 LEGAL SERVICES - Advice - Legislation - Variation to Legislation Bid - Spring 2012
2012/00783 LEGAL SERVICES - Advice - Legislation - Drafting Instructions for Spring 2012 Bid
2012/00785 COMMUNITY RELATIONS - Marketing - Advertising - State Based Advertising for a Referendum
2012/00794 LEGAL SERVICES - Advice - Review of Draft Memorandum of Understanding ( MOU ) with ACT Office of Regulatory Services
2012/00795 STRATEGIC MANAGEMENT - Meetings - Executive Management Group - 2011 / 2012
2012/00812 LEGAL SERVICES - Advice - General Advices on Procurement Issues
2012/00823 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - Possible 2013 Referendum
2012/00830 STRATEGIC MANAGEMENT - Meetings - Executive Management - 2012 / 2013
2012/00831 STRATEGIC MANAGEMENT - Meetings - Executive Management Group - Balanced Scorecard - 2012 / 2013
2012/00843 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - Federal Election 2013 - Next Election Evaluation Including Post Election Conference Arrangements
2012/00844 ELECTIONS, BALLOTS AND REFERENDUMS - Reviewing - Polling Processes - Federal Election 2013
2012/00845 ELECTIONS, BALLOTS AND REFERENDUMS - Post Election Operations - Federal Election 2013 - Multiple Voters
2012/00846 ELECTIONS, BALLOTS AND REFERENDUMS - Post Election Operations - Federal Election 2013 - Non Voters
2012/00847 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - Joint Standing Committee on Electoral Matters ( JSCEM ) - Federal Election 2013 - Preparation of JSCEM Submission - Elections Branch
2012/00848 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - Joint Standing Committee on Electoral Matters ( JSCEM ) - Federal Election 2013 - Implementation of JSCEM Recommendations - Elections Branch
2012/00849 ELECTIONS, BALLOTS AND REFERENDUMS - Advice - Federal Election 2013 - Ministerial Briefs
2012/00851 PARTY REGISTRATION - Registration - Bank Reform Party
2012/00852 LEGAL SERVICES - Advice - Review of Memorandum of Understanding between AEC and Department of Immigration and Citizenship - Provision of Citizenship Information
2012/00855 LEGAL SERVICES - Advice - General Advice to State / Territory Offices 2012
2012/00858 LEGAL SERVICES - Advice - General Procurement Advice 2012
2012/00865 LEGAL SERVICES - Advice - Review of Proposal to Amend Contract with [***] Contract Number K00257
2012/00868 LEGAL SERVICES - Advice - Briefing and documents to support government amendments to the Improving Electoral Procedures Bill
2012/00869 ROLL MANAGEMENT - Roll Review - Fieldwork Activities and Evaluation Non Sample Audit Fieldwork (SAF)
2012/00870 STRATEGIC MANAGEMENT - Meetings - Busines Assurance Committee (BAC) 2012 / 2013 - 20 September 2012 - Meeting Papers
2012/00873 STRATEGIC MANAGEMENT - Research - Commissioner's Advisory Board on Electoral Research (CABER) - Research Forum November 2012
2012/00873 STRATEGIC MANAGEMENT - Research - Commissioner's Advisory Board on Electoral Research (CABER) - Research Forum November 2012
2012/00874 LEGAL SERVICES - Advice - Scope of Power to Amend Claims & Returns Under Section 319A of the Commonwealth Electoral Act 1918
2012/00875 LEGAL SERVICES - Advice - Whether National Electoral Education Centre Staff Required to Register under the Working with Vulnerable People ( Background Checking ) Act 2011 ( ACT )
2012/00876 LEGAL SERVICES - Advice - Review of Request for Quotation - Laser Printing of Western Australian Certified Lists
2012/00885 LEGAL SERVICES - Advice - Review of Deed of Standing Offer - Department of Prime Minister & Cabinet and AAP - Cooperative Agency Procurement Proposal
2012/00889 ROLL MANAGEMENT - Implementation - Reliance Framework
2012/00890 ROLL MANAGEMENT - Implementation - Federal Direct Enrolment and Update - Reference Group
2012/00891 LEGAL SERVICES - Advice - Copyright Notice on AEC Work, Health & Safety Templates
2012/00893 ELECTORAL INFORMATION AND EDUCATION - Planning - On-Line Electoral Education Resource - Australian Curriculum - History - Development - September 2012
2012/00894 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - 2012 Torres Strait Regional Authority (TSRA Elections - Further Election for the Ward of Kubin)
2012/00896 LEGAL SERVICES - Advice - Review of proposed extension of [***] contract
2012/00901 LEGAL SERVICES - Procedures - Proclamation made under s 285 Electoral Act to enrol voters following Rowe High Court decision in 2010
2012/00902 LEGAL SERVICES - Procedures - Develop drafting instructions for Spring 2012 Bill to implement enhancements to the Funding and Disclosure rules under the Electoral Act
2012/00909 LEGAL SERVICES - Advice - Review of MOU between AEC and Australian Bureau of Statistics for provision of information from the electoral roll
2012/00911 LEGAL SERVICES - Procedures - Develop Drafting Instructions for Spring 2013 Bill - Recommendation 18 of JSCEM Report on Funding Political Parties & Election Campaigns - Administrative Funding of Registered Political Parties & Independents
2012/00914 LEGAL SERVICES - Advice - Draft Deed of Variation - Contract 10/033 - AEC & [***] for Media Monitoring Services
2012/00915 LEGAL SERVICES - Advice - Request for Offers - AEC 12/088 Accountancy Services - September 2012
2012/00917 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - Papua New Guinea 2012 / 2013
2012/00922 STRATEGIC MANAGEMENT - Audit - Implementation of Audit Recommendations - Completed ( Period 2003 to 2010 ) - September 2012 Review
2012/00923 COMMUNITY RELATIONS - Planning - Enrolment Activities in 2013
2012/00924 COMMUNITY RELATIONS - Marketing - Evaluation of Count Me In campaign
2012/00928 LEGAL SERVICES - Advice - Review of Services Agreement with Western Australian Electoral Commission
2012/00930 STRATEGIC MANAGEMENT - Planning - Executive Project Team - Electronic Certified List ( ECL ) Project
2012/00932 FUNDING AND DISCLOSURE - Returns Management - 2011-2012 Return Cycle - Third Parties
2012/00933 FUNDING AND DISCLOSURE - Returns Management - 2011-2012 Return Cycle - Donors
2012/00934 FUNDING AND DISCLOSURE - Returns Management - 2011-2012 Return Cycle - Political Parties
2012/00935 FUNDING AND DISCLOSURE - Returns Management - 2011-2012 Return Cycle - Associated Entities
2012/00937 OCCUPATIONAL HEALTH & SAFETY (OH&S) - Agreements - Memberships - National Safety Council of Australia , Commonwealth Safety Management Forum
2012/00938 ROLL MANAGEMENT - Joint Roll Arrangements - National Roll Services (NRS) Review of General Postal Voter (GPV) Entitlement and Data Provision
2012/00947 GOVERNMENT RELATIONS - Reporting - Senate Supplementary Budget Estimates October 2012
2012/00952 REDISTRIBUTION - Planning - Planning of the next ACT Redistribution
2012/00953 LEGAL SERVICES - Advice - Advice on the Health Services Union elections September 2012
2012/00958 ROLL MANAGEMENT - Roll Review - Standard Monthly Mail Events FY 2012-2013
2012/00959 ROLL MANAGEMENT - Roll Review - Objections FY 2012-2013
2012/00960 LEGAL SERVICES - Advice - Advice in Relation to Legal Services Multi-Use List ( LSMUL ) - 2012
2012/00961 STRATEGIC MANAGEMENT - Fraud - Register - 2012 / 2013 Electoral Fraud - Incidents
2012/00962 STRATEGIC MANAGEMENT - Fraud - Electoral Fraud - General - from 2012
2012/00977 INTERNATIONAL ELECTORAL SERVICES - Conferences - 7th PIANZEA Network Meeting - Meeting Documents
2012/00978 STRATEGIC MANAGEMENT - Evaluation - P3M3 Assessment and Reporting
2012/00983 INTERNATIONAL ELECTORAL SERVICES - Capacity Building - International Visitors and Delegations - 2012 / 2013
2012/00985 INTERNATIONAL ELECTORAL SERVICES - Visitor Programs - International Study Program Four - 24 November to 9 December 2012
2012/00993 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - Simulated Election 2012
2012/00994 STRATEGIC MANAGEMENT - Reporting - Checkpoint Reports - Electronic Certified List (ECL) Project
2012/00997 STRATEGIC MANAGEMENT - Compliance - Strategic Capability Branch Input to Financial Management and Accountability (FMA) Act Certificate of Compliance Self Assessment Survey June 2012 - June 2013
2012/00999 INTERNATIONAL ELECTORAL SERVICES - Electoral Assistance - Administration of Menara Thamrin - Australia Indonesia Electoral Support Program
2012/01002 LEGAL SERVICES - Advice - Intellectual property advice - 2012
2012/01003 INFORMATION MANAGEMENT - Compliance - Access - Electoral Roll - Prescribed Authority - IP Australia
2012/01004 GOVERNMENT RELATIONS - Meetings - Joint Political Party Meeting - November 2012
2012/01016 COMMUNITY RELATIONS - Marketing - Campaigns - Indigenous
2012/01017 COMMUNITY RELATIONS - Marketing - Campaigns - Electronic Certified List
2012/01020 ROLL MANAGEMENT - Implementation - Federal Direct Enrolment & Update
2012/01022 INFORMATION MANAGEMENT - Security - Security Classification of Silent Elector Information
2012/01032 LEGAL SERVICES - Advice - Review of Agreements relating to Tally Room requirements
2012/01034 FUNDING AND DISCLOSURE - Reporting - Labor Services & Holdings Pty Ltd as a Trustee for Labor Services & Trust
2012/01036 ROLL MANAGEMENT - Roll Review - Sample Audit Fieldwork 2013
2012/01037 LEGAL SERVICES - Advice - General Advice on Status of Election Contracts / Election Readiness - 2012-2013
2012/01039 LEGAL SERVICES - Advice - Advice on First Aid Kits for Election Events 2012
2012/01042 ELECTIONS, BALLOTS AND REFERENDUMS - Election Arrangements - Australia Post MOU and Postal Voting arrangements
2012/01045 LEGAL SERVICES - Advice - Electronic Certified Lists (ECLs)
2012/01048 ROLL MANAGEMENT - Implementation - Legislative Changes to Public Access Terminals (PATs) and Information on the Electoral Roll
2012/01052 INTERNATIONAL ELECTORAL SERVICES - Conferences - PIANZEA Advisory Group Meetings 2012 / 2015
2012/01053 LEGAL SERVICES - Advice - Advice to IT on Electronic Certified Lists (ECLs) Project
2012/01065 STRATEGIC MANAGEMENT - Reviewing - Project Issues - Electronic Certified List ( ECL ) Project
2012/01066 STRATEGIC MANAGEMENT - Reviewing - Project Risks - Electronic Certified List ( ECL ) Project
2012/01068 LEGAL SERVICES - Agreements - Review of Contract Extensions - Funding and Disclosure Review
2012/01072 LEGAL SERVICES - Advice - Advice on Extension of Official Order with [***] for Telecommunications Services - 2012
2012/01076 ROLL MANAGEMENT - Implementation - Federal Direct Enrolment & Update - Matching Process Version Control
2012/01082 COMMUNITY RELATIONS - Marketing - Boundaries and Results Maps
2012/01083 COMMUNITY RELATIONS - Marketing - Review of Your Vote is a Valuable Thing brochure
2012/01089 FUNDING AND DISCLOSURE - Policy - 2012 NPP Negotiations with Department of Finance and Deregulation
2012/01092 LEGAL SERVICES - Advice - Chief Legal Officer ( CLO ) - Request for Information on Electoral Matters
2012/01093 FUNDING AND DISCLOSURE - Policy - Funding & Disclosure Policy Approval
2012/01097 INTERNATIONAL ELECTORAL SERVICES - Meetings - OECD Network on Government (GOVNET)
2012/01098 ROLL MANAGEMENT - Enrolment - WA Legislative Changes - 2012
2012/01100 INTERNATIONAL ELECTORAL SERVICES - Meetings - Association of Central & Eastern European Election Officials (ACEEEO)
2012/01104 GOVERNMENT RELATIONS - Reporting - Australian Electoral Commission (AEC) Senate Order on Departmental and Agency Contracts Listing
2012/01106 ELECTIONS, BALLOTS AND REFERENDUMS - Planning - Potential 2013 Election Dates
2012/01107 LEGAL SERVICES - Advice - Approve Amendment to Reference to Itinerants Caused by Homelessness Bill 2012
2012/01108 LEGAL SERVICES - Advice - Review of Memorandum of Understanding with Australian Public Service Commission relating to the allowance subscription service
2012/01109 ROLL MANAGEMENT - Joint Roll Arrangements - SmartForm - Queensland State Election February 2012
2012/01118 LEGAL SERVICES - Advice - Australian Government Guidelines on Recognition of Gender
2012/01125 LEGAL SERVICES - Litigation - Funding & Disclosure - Offences - Court Action - 2011 / 2012 Associated Entities
2012/01126 LEGAL SERVICES - Litigation - Funding & Disclosure - Offences - Court Action - 2011 / 2012 Political Parties
2012/01136 COMMUNITY RELATIONS - Customer Service - Public Enquiries / Client Contact Reporting Tool - Policies and Considerations
2012/01140 STRATEGIC MANAGEMENT - Meetings - Business Assurance Committee (BAC) - 29 November 2012 - Meeting Papers
2012/01142 LEGAL SERVICES - Advice - Provide advice on response to request for recount in the election for the Health Services Union - NSW Branch
2012/01144 ROLL MANAGEMENT - Advice - Ministerial Briefs - 43rd Parliament
2012/01146 GOVERNMENT RELATIONS - Inquiries - Joint Select Committee on Constitutional Recognition of Local Government - Inquiry into the Majority Finding (Financial Recognition) of the Expert Panel on Constitutional Recognition of Local Government - Submission and Hearing Materials - 2012
2012/01147 LEGAL SERVICES - Advice - Review of Memorandum of understanding with Tasmanian Department of Premier & Cabinet - Access to Data from Client Update Service
2012/01148 LEGAL SERVICES - Advice - Advise on Effect of Proposed Greens Amendment to Apply a Requirement to Accept Digital Pens in Electoral Act
2012/01150 INTERNATIONAL ELECTORAL SERVICES - Conferences - PIANZEA Melanesian Voter Registration Working Party Meeting 2012
2012/01151 INTERNATIONAL ELECTORAL SERVICES - Agency Liaison - General Correspondence - PIANZEA 2012 / 2015
2012/01158 INTERNATIONAL ELECTORAL SERVICES - Training Programs - PIANZEA BRIDGE - Train the Facilitator Niue - February 2013
2012/01160 LEGAL SERVICES - Advice - Documents on how Government deals with gender
2012/01161 LEGAL SERVICES - Advice - Advice on Scrutineers and Party Workers policy document
2012/01163 GOVERNMENT RELATIONS - Inquiries - Joint Standing Committee on Electoral Matters - Inquiry into the Electoral and Referendum Amendment (Improving Electoral Administration) Bill 2012
2012/01172 INTERNATIONAL ELECTORAL SERVICES - Capacity Building - Electoral Education Centre - Nepal - South Asian Civic, Electoral and Voter Education Forum 2013
2012/01173 LEGAL SERVICES - Agreements - Federal Electoral Boundaries GIS Data Licence with [***] - 2012
2012/01186 LEGAL SERVICES - Policy - Amend Electoral & Referendum Regulations - Repeal of Items 2-4 of Regulation 7 - Provision of Information on Rolls and Certified Lists of Voters to Particular Organisations
2012/01194 COMMUNITY RELATIONS - Implementation - Federal Direct Enrolment and Update (FDEU)