AEC List of Files: 1 January 2012 – 30 June 2012

Updated: 11 September 2012

Senate Continuing Order (Harradine Order) – Order for Production of Departmental and Agency File Lists

1 January to 30 June 2012
File number File title
2012/00001 COMMUNITY RELATIONS – Policy – Indigenous Electoral Participation Program (IEPP) Evaluation 2012 Review
2012/00004 GOVERNMENT RELATIONS – Advice – Coordination of Question Time Briefs – Autumn Sittings 2012
2012/00006 GOVERNMENT RELATIONS – Compliance – Senate Continuing Order (Harradine) for Production of Indexed List of Files – 2011 / 2012
2012/00007 INFORMATION MANAGEMENT – Advice – Advice to State & Divisional Offices on Record Keeping – 2012
2012/00009–01 INFORMATION MANAGEMENT – Disposal – Notification of Records Destroyed (NAS 45) – 2012
2012/00021–01 ELECTIONS, BALLOTS AND REFERENDUMS – Contracting Out – Contract Management – Provision of Overseas Voting Services
2012/00023 COMMUNITY RELATIONS – Media Relations – Australian Electoral Commission (AEC) Media Releases Issued in 2012
2012/00041 ELECTIONS, BALLOTS AND REFERENDUMS – Planning – National Office – Close Seat Management
2012/00042 ROLL MANAGEMENT – Planning – Direct Update and Enrolment – Business Impact
2012/00043 ROLL MANAGEMENT – Planning – Direct Update & Enrolment – Data Criteria
2012/00044 ROLL MANAGEMENT – Planning – Direct Update and Enrolment – Election Impacts
2012/00045 ROLL MANAGEMENT – Planning – Direct Update & Enrolment – Privacy Assessment
2012/00046 ROLL MANAGEMENT – Planning – Direct Update and Enrolment – Evaluation Strategy
2012/00047 ROLL MANAGEMENT – Planning – Direct Update and Enrolment – Consultation
2012/00051–01 GOVERNMENT RELATIONS – Reporting – Senate Additional Estimates February 2012
2012/00061 ELECTIONS, BALLOTS AND REFERENDUMS – Enquiries – Public Enquiries – 2012
2012/00063 GOVERNMENT RELATIONS – Legislation – Electoral & Referendum Amendment (Protecting Elector Participation) Bill 2012 – Policy Approval
2012/00064 GOVERNMENT RELATIONS – Legislation – Electoral & Referendum Amendment (Protecting Elector Participation) Bill 2012 – Drafting Instructions
2012/00065 GOVERNMENT RELATIONS – Legislation – Electoral & Referendum Amendment (Protecting Elector Participation) Bill 2012 – Development
2012/00068 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Australia Indonesia Electoral Support Program
2012/00069 LEGAL SERVICES – Advice – Tasmania Legislative Council Election
2012/00071 LEGAL SERVICES – Advice – Tasmania Fire Department Polling Place Agreement
2012/00073 ROLL MANAGEMENT – Enrolment – Continuous Roll Update (CRU) SM067
2012/00075 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Australia Indonesia Electoral Assistance Project, Schedules in Record of Understanding 36529 and Acquittals of Expenditure
2012/00076 STRATEGIC MANAGEMENT – Research – Commissioner's Advisory Board on Electoral Research (CABER) – Social Media Research Project
2012/00079 ROLL MANAGEMENT – Enrolment – Prisoner Subsystem Phase 1 Testing 2011
2012/00083 TECHNOLOGY & TELECOMMUNICATIONS – Planning – Sharepoint Solutions
2012/00088 GOVERNMENT RELATIONS – Committees – Electoral Council of Australia (ECA) – Agenda & Papers – 2012
2012/00089 FUNDING AND DISCLOSURE – Compliance Audit – Associated Entities – 1973 Foundation Pty Ltd
2012/00092 COMMUNITY RELATIONS – Marketing – Continuous Roll Update (CRU) Redistribution Letter
2012/00093 LEGAL SERVICES – Procedures – Amend Electoral & Referendum Regulations to Improve how Sight–Impaired Persons can Vote
2012/00094–01 LEGAL SERVICES – Advice – Advice on Venue Hire Agreements for 2012
2012/00095 LEGAL SERVICES – Agreements – Contract with the Tasmanian Electoral Commission for the Provision of 2012 Tasmanian Electoral Services
2012/00096 COMMUNITY RELATIONS – Planning – WA Civics & Citizenship Competition
2012/00097 COMMUNITY RELATIONS – Planning – Hearing Impaired Communication
2012/00098 COMMUNITY RELATIONS – Planning – PAO Network Activities
2012/00099–01 GOVERNMENT RELATIONS – Representations – Ministerials – Ministerial Correspondence 2012
2012/00101–01 INFORMATION MANAGEMENT – Procedures – AEC Agency Plans – Information Publication Scheme – Freedom of Information Act 1982 Section 8
2012/00107 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – WA Schools Essay Competition Pilot 2012 – National Office Consultation
2012/00108 INTERNATIONAL ELECTORAL SERVICES – Visitor Programs – Delegation Visits 2012
2012/00109 STRATEGIC MANAGEMENT – Reporting – Fraud – Ministerials – Questions on Notice (QON) Back Pocket Brief (BPB)
2012/00114 INFORMATION MANAGEMENT – Research – Future Trends of Electoral Administration
2012/00117 GOVERNMENT RELATIONS – Inquiries – Joint Standing Committee on Migration – Inquiry into Multiculturalism in Australia – 2011
2012/00128 COMMUNITY RELATIONS – Joint Ventures – AEC–DHS Collaboration for Field Visits and Meeting Program Objectives
2012/00136 COMMUNITY RELATIONS – Marketing – Year of Enrolment Campaign BMF Campaign
2012/00140 ROLL MANAGEMENT – Information Access – Electoral Roll – Medical Research and Public Health Screening Programs – 2012
2012/00149 ROLL MANAGEMENT – Reporting – Balanced Scorecard Input – 2012
2012/00150 ELECTIONS, BALLOTS AND REFERENDUMS – Planning – Business Implementation JSCEM 2011 Rec 24
2012/00152 COMMUNITY RELATIONS – Celebrations – 50th Anniversary of the Indigenous Vote
2012/00155 ELECTORAL INFORMATION AND EDUCATION – Enquiries – Public Enquiries – Policies, Procedures and Considerations
2012/00159 ROLL MANAGEMENT – Reviewing – Continuous Roll Update (CRU) Review 2012
2012/00167 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – University of Canberra Student Media Project
2012/00168 COMMUNITY RELATIONS – Marketing – Campaign Certification – Guidelines for AEC Advertising Campaigns
2012/00173–01 GOVERNMENT RELATIONS – Inquiries – Joint Standing Committee on Electoral Matters – Inquiry into the Electoral & Referendum Amendment (Protecting Elector Participation) Bill 2012
2012/00174 LEGAL SERVICES – Reviewing – Review AEC legislative instruments and advise whether they should be sunsetted or maintained
2012/00180 FUNDING AND DISCLOSURE – Returns Management – Donor Discrepancies – Compliance Section – 2010 / 2011 Financial Year Annual Returns
2012/00185 LEGAL SERVICES – Advice – Objection Procedure – Obligation to Disclose Objector's Enrolled Address
2012/00187 LEGAL SERVICES – Advice – Display of Electoral Roll Information in Public
2012/00188 LEGAL SERVICES – Advice – Approval of Combined Silent Registration and Enrolment Form – all States and Territories
2012/00192 LEGAL SERVICES – Advice – Obtain Advice from the Office of General Counsel on Operation of Part XIII of the Commonwealth Electoral Act
2012/00195 COMMUNITY RELATIONS – Joint Ventures – National Indigenous Youth Parliament
2012/00203 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – Year of Enrolment NEEC Activities
2012/00204 ELECTORAL INFORMATION AND EDUCATION – Agency Liaison – National Capital Exchange with Smithsonian Institute
2012/00207 COMMUNITY RELATIONS – Celebrations – 2012 Year of Enrolment – Launch
2012/00208 COMMUNITY RELATIONS – Celebrations – 2012 Year of Enrolment – Supporter Kits
2012/00212 LEGAL SERVICES – Advice – Privacy – Compliance – 2011–2012
2012/00215 STRATEGIC MANAGEMENT – Procedures – 2012 Simulated Election – Informal Ballot Paper Survey
2012/00216 STRATEGIC MANAGEMENT – Planning – Comcover Risk Management Benchmarking Survey 2012
2012/00220 COMMUNITY RELATIONS – Committees – Administration– Disability Advisory Committees (DAC) – 2012
2012/00222–01 ROLL MANAGEMENT – Implementation – Online Enrolment
2012/00223 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – Referendum NEEC Activities
2012/00224 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – New Community Education Strategy for School and Community Visits Program (SCVP) 2012
2012/00225 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – Teacher Email Group 2012
2012/00237 ELECTIONS, BALLOTS AND REFERENDUMS – Reviewing – Reviewing Non–Voter Policy and Procedure
2012/00238 ELECTIONS, BALLOTS AND REFERENDUMS – Reviewing – Reviewing Multi–Voter Policy and Procedure
2012/00246 FUNDING AND DISCLOSURE – Compliance Audit – Associated Entities – The 500 Club of Victoria
2012/00247 COMMUNITY RELATIONS – Marketing – Culturally and Linguistically Diverse (CALD) Audiences – Consultant Management – Cultural Perspectives
2012/00249 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Australian Civilian Corps (ACC)
2012/00264 ELECTIONS, BALLOTS AND REFERENDUMS – Election Arrangements – By–Election Advertising – Preparation for 2012 / 2013
2012/00282 ELECTORAL INFORMATION AND EDUCATION – Marketing – 50th Anniversary of the Indigenous Vote – Poster
2012/00284 COMMUNITY RELATIONS – Joint Ventures – National Indigenous Youth Parliament Budget
2012/00289 PARTY REGISTRATION – Enquiries – General Enquiries
2012/00313 COMMUNITY RELATIONS – Enquiries – Request / Responses
2012/00314 ELECTIONS, BALLOTS AND REFERENDUMS – Planning – Australian Defence Force (ADF) Voting Arrangements – Planning for next Electoral Event 2012 – 2013
2012/00320 GOVERNMENT RELATIONS – Advice – Co–Ordination of Question Time Briefs – Winter (May–June) Sittings 2012
2012/00321 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Burma
2012/00322 LEGAL SERVICES – Advice – Review of AEC Indonesia Office Fit–out Design and Construction Services Procurement Documentation
2012/00323 LEGAL SERVICES – Advice – Cooperative Agency Procurement Proposal – Procurement of Ergonomic Workstation Assessment Services
2012/00337 LEGAL SERVICES – Advice – Policy, Procedural & Legal Issues in Relation to Protected Action Ballots (PAB)
2012/00338 LEGAL SERVICES – Advice – Funding & Disclosure – Commonwealth Electoral Act 1918 (Cth) – ss 287 & 314AEA – Associated Entity Provisions
2012/00342 LEGAL SERVICES – Advice – Declaration Vote Certificates
2012/00351 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Program, Agenda and Personal Details of KPU Officers Undertaking Work Placements in Australia – Australia, Indonesia Electoral Support Project
2012/00358 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Bhutan
2012/00359 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Palestinian Territories
2012/00360 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Pakistan
2012/00361 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Sweden
2012/00362 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – India
2012/00363 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Mexico
2012/00364 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Nigeria
2012/00365 PUBLICATION – Production – 50th Anniversary of Indigenous Vote Poster
2012/00367 COMMUNITY RELATIONS – Joint Ventures – National Indigenous Youth Parliament ACT Team
2012/00370 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Peru
2012/00375 FUNDING AND DISCLOSURE – Payments – Election Funding Entitlement – 2012 / 2013 Federal Election
2012/00376 GOVERNMENT RELATIONS – Reporting – Senate Budget Estimates May 2012
2012/00380 ROLL MANAGEMENT – Reporting – Implementation for New Fields in EMIS to Enable Reporting on State Direct Enrolments in VIC and NSW
2012/00384 LEGAL SERVICES – Advice – Legislation – Amendments to the Commonwealth Electoral Act 1918 (CEA) by the Statute Law Revision Bill 2012
2012/00386 LEGAL SERVICES – Advice – Refusal to Enrolment Under an Inappropriate Name – Section 98A
2012/00387 FUNDING AND DISCLOSURE – Compliance Audit – Associated Entities – Mornington Gold
2012/00388 ROLL MANAGEMENT – Joint Roll Arrangements – Costing Joint Roll Arrangements June 2012
2012/00390 ELECTIONS, BALLOTS AND REFERENDUMS – Election Arrangements – Joint Standing Committee on Electoral Matters (JSCEM) – Federal Election 2010 – Implementation of JSCEM Recommendations – Elections Branch
2012/00397 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – Authentic Elections in School Project 2012
2012/00398 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – Authentic Elections in Schools – Design & Marketing 2012
2012/00399 ELECTORAL INFORMATION AND EDUCATION – Program Delivery – Authentic Elections in Schools Website 2012
2012/00404 ELECTORAL INFORMATION AND EDUCATION – Joint Ventures – NEEC Work in Nepal under AusAID Public Sector Linkages Program
2012/00407 ELECTIONS, BALLOTS AND REFERENDUMS – Advice – Ministerial Briefs
2012/00408 COMMUNITY RELATIONS – Joint Ventures – National Indigenous Youth Parliament – Media
2012/00420 LEGAL SERVICES – Advice – Advice on Polling Place Agreement Between the Australian Electoral Commission (AEC) and the Northern Territory (NT) Department of Education
2012/00433 FUNDING AND DISCLOSURE – Compliance Audit – Associated Entity – Forward Brisbane Leadership
2012/00459 ELECTIONS, BALLOTS AND REFERENDUMS – Policy – Pre–Poll Voting Policy Review
2012/00467 ELECTORAL INFORMATION AND EDUCATION – Joint Ventures – Rotary Adventure In Citizenship (RAIC)
2012/00472 ROLL MANAGEMENT – Implementation – Online Overseas Voter Notification Form
2012/00474 LEGAL SERVICES – Advice – Legislation – Electoral & Referendum Amendment (Improving Electoral Procedure) Bill 2012 – Drafting Instructions
2012/00475 LEGAL SERVICES – Advice – Legislation – Amendments to Tax Legislation
2012/00476 INFORMATION MANAGEMENT – Enquiries – NSW Legal Aid – Requests for Information – 2011/12
2012/00496 INTERNATIONAL ELECTORAL SERVICES – Electoral Assistance – Egypt
2012/00497 ROLL MANAGEMENT – Joint Roll Arrangements – JRA Project Commencing June 2012
2012/00503 INFORMATION MANAGEMENT – Procedures – Freedom of Information (FOI) Disclosure Log – 2012
2012/00507 FUNDING AND DISCLOSURE – Information Access – Education & Relationship Building
2012/00508 ROLL MANAGEMENT – Product Services – AEC National Address Register
2012/00517 ROLL MANAGEMENT – Reviewing – Web Mapping Service – Rollmap
2012/00522 LEGAL SERVICES – Litigation – Funding and Disclosure – Offences – Court Action – 2010–2011 Donors to Political Parties
2012/00526 ROLL MANAGEMENT – Implementation – SA Centralised Enrolment Processing Unit
2012/00530 ELECTIONS, BALLOTS AND REFERENDUMS – Election Arrangements – Election 2012 – Election Contact Centre Wizard Cell Staffing
2012/00531 ELECTIONS, BALLOTS AND REFERENDUMS – Election Arrangements – Election Contact Centre – Wizard Cell Procurement – Federal Election 2013
2012/00536 INFORMATION MANAGEMENT – Research – AEC Evidence Book Project
2012/00540 LEGAL SERVICES – Advice – Review Terms and Conditions of Enrolment Promotion
2012/00577 LEGAL SERVICES – Advice – Negotiations with – Provision of Courier Services in Victoria Contract
2012/00584 COMMUNITY RELATIONS – Marketing – Federal Election Campaign – Culturally and Linguistically Diverse (CALD) Audiences – Language Review
2012/00585 COMMUNITY RELATIONS – Marketing – Campaigns – Culturally and Linguistically Diverse (CALD) Advertising and Communication Strategy – Development and Implementation – 2012 / 2013
2012/00589 ELECTORAL INFORMATION AND EDUCATION – Enquiries – Quotes for Ballot Box Seals for use in NEEC Programs
2012/00595 ROLL MANAGEMENT – Implementation – Federal Direct Enrolment & Update
2012/00602 PARTY REGISTRATION – Registration – Australian Independents
2012/00603 COMMUNITY RELATIONS – Joint Ventures – National Indigenous Youth Parliament Budget 2
2012/00606 ROLL MANAGEMENT – Reporting – Enrolment Reports – Quarterly Reporting on the State of the Electoral Roll – 2012
2012/00612 COMMUNITY RELATIONS – Joint Ventures – Sponsorship ACT Indigenous Showcase, National Multicultural Centre 2011 / 2012
2012/00614 LEGAL SERVICES – Advice – Review of Memorandum of Understanding with Australian Public Service Commission for Commission Services
2012/00619 STRATEGIC MANAGEMENT – Planning – Work Packages – Electronic Certified List (ECL) Project
2012/00620 STRATEGIC MANAGEMENT – Planning – Product Descriptions – Electronic Certified List (ECL) Project
2012/00621 STRATEGIC MANAGEMENT – Planning – Schedule – Electronic Certified List (ECL) Project
2012/00622 STRATEGIC MANAGEMENT – Planning – Project Initiation Document (PID) – Electronic Certified List (ECL) Project